You will find below the information regarding the processing of your personal data, which will be carried out by Atomium-EISMD, 24 Boulevard Louis Schmidt, 1040 – Brussels, Belgium (hereinafter the “Company”), concerning the services offered by the latter on its website www.ai4people.eu (the “Website”); in particular the Company convenes leading European universities, media, global businesses, policy-makers and governments to develop innovative initiatives, such as the “AI4People Summit”.
- Data Controller
The Company is the data controller of the personal data you provided at the time of registration/sign-up process on the Website.
- Categories of personal data and of data subjects
The personal data the Company collects through the Website are: name, surname, phone number, e-mail, time zone, country and all personal data that you decide to share on the Website, including payment and credit card information, with reference to the Activity. (hereinafter the “Data”).
These Data refer to the users of the Website.
- Purposes and legal basis of processing
The Data are processed to comply with the obligations arising from a contract and/or from the law to make the Company carry out the Activity, offering users the opportunity to take advantage of the Website’s features.
The provision of Data is necessary for carrying out the Activity. In this respect, the users are requested to provide said Data for the achievement of the purpose above; the failure to provide said Data, as well as the partial and inaccurate provision, may cause you the impossibility to continue the Activity they have requested.
Communicating with you. We use your personal information to contact you regarding your registration to attend, volunteer or speak at a Conference, to notify you of any changes to our policies and practices, for commercial, sales or investment purposes, and to respond to any requests or inquiries you may submit to us. If you subscribe to marketing, such as newsletters, we will use your information as described below. We may collect information from these communications to improve our Services and for the training and development of our staff.
Newsletter and Marketing: subject to your prior express consent, the Data will be used to send communications for information and advertising purposes, including possible invitations to events and/or conferences organized or otherwise sponsored by the Company. The provision of Data is necessary to subscribe to and benefit from the newsletter service: therefore, a refusal to provide said Data will imply the impossibility to receive the Company’s newsletter. Anyway, you will be at any time able to unsubscribe from the newsletter service, by following the procedure described in each newsletter or by sending a specific notice to the Company, to the contacts referred to below in section I. (Contacts).
Providing and improving the requested Services. We use your personal information as necessary to run the Conference, such as to register attendees, issue tickets, facilitate information sharing with partners with whom you have consented for us to share information, and provide you with relevant connections and content during the Conference based on this information.
The Data collected through the section “Contacts” of the Website will be processed to manage the requests made in your message and to give you the necessary answers in this respect.
The provision of Data is required in order to forward the request and, therefore, the provision of said Data is mandatory; the failure to provide said Data, as well as the partial and inaccurate provision, may cause you the impossibility to forward your request and/or to receive the answer to your message.
- Modalities of the processing
The Data will be processed both manually and by electronic means by the Company’s staff and collaborators and/or by external experts duly appointed as data processors and persons in charge of the processing.
In particular, the Data shall be accessed – for the same purpose they are collected for – by data processors belonging to the following categories:
– suppliers of services for the management of the computer system, of the Website and of the newsletter services.
The whole list of data processors shall be available upon request to be forwarded to the address referred to below in Contacts.
- Recipients of your Data
Subject to your previous specific and express consent, the recipients of your Data may be the partners of the Company, which organize events and activities jointly with the latter.
In any case, the Data shall not be spread.
- Period of storage
The Data shall be processed for the time strictly needed to fulfil the purposes they were collected for and, in any case, for a period not greater than 24 months after collection.
- Data transfer
Apart from the case above, the management and the storage of Data will be carried out on servers located within the European Union owned by the Company and/or by third-parties authorized and duly appointed as data controllers.
- Your rights
You are entitled to (I) obtain confirmation as to whether or not personal data concerning you exist; (II) have knowledge of the purposes of processing and of the processing methods, the recipients, the period of storage; (IV) object to processing; (V) to the extent applicable, to receive the personal data provided to the Company concerning you in a structured, commonly used and machine-readable format, and to transmit those data to another controller without hindrance from the Company to which the personal data have been provided; (VI) to lodge a complaint with the Authority for the protection of personal data.
24, Boulevard Louis Schmidt
1040 Brussels, Belgium
+32 (0)2 8887010
You can contact our office at email@example.com
You can stop direct marketing communications from us by clicking the ‘unsubscribe’ link in any email communication that we send you or by emailing us at firstname.lastname@example.org
Considering the purposes pursued, there are technical, analytical and profiling cookies.
The Website uses the following cookies for the purposes below described.
- Technical cookies
Technical cookies are used to the exclusive purpose of carrying out the transmission of a communication through an electronic communications network, or insofar as this is strictly necessary to the provider of an information society service that has been explicitly requested by the or user to provide said service.
The technical cookies sent by the Website shall be divided in: session cookies, which enable the normal surfing and use of the Website (e.g. allowing to purchase or to log-in in reserved areas). These cookies also include the functionality cookies, which allow the settings made by the user with respect to the website (e.g. the language) to be saved in order to improve the service provided to the user.
For installing such cookies, users’ prior consent is not required.
The Website uses the following technical first party-cookies:
It keeps record of the languages’ preferences of the user.
The analytical cookies are used to collect information in an aggregate form with regard to the number of visitors to the Website, as well as to how visitors move around the Website when they are using it
The Website uses the following analytical third-parties’ cookies:
How to remove/disable it
Google Analytics (Google Inc.)
They allow to collect information, in aggregated and anonymous form, on how the website is used and to improve the functioning of the website.
10 minutes/ 2 years
These cookies lead to the creation of users’ anonymous profiles based on their surfing experience on the Website. This way, it is possible to provide the user with targeted advertising and not generic one.
These cookies are not managed by the Company and they are called third-parties’ cookies.
The Website also uses different third parties’ social networks’ plug-ins. This allows the users to share the Website contents on certain social networks. These plug-ins also optimize the ease of use of the Website. The use of data collected by third parties through social networks’ plug-in is exclusively set out by such third parties. The Company does not have access to these cookies, as well as the third parties cannot access to Company’ cookies.
The Website uses the following third-parties’ profiling cookies:
How to remove/disable it
Facebook (Facebook, Inc.)
Some cookies provide the logged-in through Facebook user with content sharing features.
They identify the user in the website in order to provide the ability to share article with Twitter account.
YouTube (Google Inc.)
They allow to track the streaming of videos provided by YouTube platform. They can identify the natural person, whether logged-in with a YouTube account.
Nature of the provision of data from the users
The user consents to the use of the cookies by browsing the Website, after reading the banner. The provision of data is optional.
It is possible to amend the settings related to the cookies at any time by means of specific setting of the chosen browser, following the steps below described. Through the settings of the browser is also possible to remove/disable the cookies installed in the past, including the cookie related to the consent to installing the cookies from the Website.
- Cookies use options
It is possible to set the cookies through the browser’s settings. Since each browser has slightly different functions, the user may check the browser’s “help” menu to understand how to correctly change the cookie settings.
The user may therefore change the browser settings so to have the cookies removed or disabled on the computer or mobile device without her/his express consent. The user may better understand how to set her/his browser at the following links:
- Internet Explorer: https://support.microsoft.com/it-it/help/17442/windows-internet-explorer-delete-manage-cookies
- Mozilla Firefox: https://support.mozilla.com/en-US/kb/cookies-information-websites-store-on-your-computer#w_cookie-settings
- Google Chrome: https://support.google.com/chrome/answer/95647?hl=en
- Safari: http://support.apple.com/kb/PH504
- Opera: http://www.opera.com/browser/tutorials/security/privacy/
- Technical cookies
- Retargeting and data acquisition by third parties for banner ads
In the context of re-targeting and banner ads, AI4People Summit makes use of the services of third parties, which set cookies on our sites. These are the following companies:
- Links to other websites
The Website contains links to third parties’ websites, over which the Company does not exercise any control. The Company, therefore, will not be responsible in any way for the personal data processing eventually performed by such third parties.
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